THE EFFECT OF JOB DESIGN ON SECRETARIAL PERFORMANCE

THE EFFECT OF JOB DESIGN ON SECRETARIAL PERFORMANCE

PROPOSAL

            Proposal page simply means the summary of the fist three chapters, introduction, literature review and research methodology.

Project Topic: The effect of secretarial job design in FRCN

Job design concerns the content functions and relationship of job that are direct towards the accomplishment of organizational purpose and satisfaction of the personal needs of the individuals job holder. A secretary need a job design strategy that will help her to enhance her potentials as well as achieving organizational goal. Many organization attain little on no importance to the qualities of a secretary, not to talk of giving them a benefiting job design, because secretary is an indispensable management personnel they deserve a job design  that is motivating and satisfying. The main point is that the effectiveness of a secretary job design should be consider.

The main purpose of this study is to find out the effects of improper job design on the secretary job design, strategies that exist in most organization and negative effects on the psychological and psychological life of a secretary. My attention will be given on the following question, what type of job design strategy does the secretary need? What type does the manager adopt mostly? Whether job design effects the performance of a secretary? The guide line of drawing up a job design? The effects of job design on secretarial profession. This will help the managers to understand how an effective job design will improve secretary performance and other people who will want to go into research will also benefits from this work.

This project will cover all categories of secretaries including those who have attained the secretarial status through promotion and advancement in their working place.

It has been observed that most secretaries cannot be perform better due to the kind job design structure and feeling of secretary that their contribution are not recognized etc.

This research will base on how the secretary job will be designed in their place of work. Job design is one of the components of scientific management said by Taylor. Whish means that job should be simplified, standardized and specialized for the required work. Job design should also determine by the situation that the organization find itself dwelling within at a particular time, if job is well designed it will make employee to identify the organizational goal and inspired by its attractive design to be motivated.

Job design is the system of planning or arranging a job, that is drawn an outline from which job contents are made. It is also an outgrowth of job analysis and concern with the design of jobs in order to improve organizational efficiency. There are many factors affecting job design. One of the most common factors is employee dissatisfaction with job that are repetitive, narrow, meaningless and routine. Another one is human relationship resulting as loss of pride in work insecurity etc. in recent years it has been observed with respect to move usual and seeming risky changes to job content which includes; job enrichment, job enlargement and job rotation.

JOB ROTATION: This means increases the variety of activities performed by the individual by allowing him to move from the job to another, perhaps at specified intervals.

JOB ENLARGEMENT: This represents definite movement away from simplified job by extending the job content to include a wider range of task, which aims at reduction of boredom and stimulating of interest at work to improve satisfaction of esteem needs.

JOB ENRICHMENT: This means extend of job contents to provide for greater satisfaction of individuals need and goals by a combination of enlargement autonomy and responsibility.

A description of the research process followed in the study to obtain background information on the organization involves in the study is provided.

In this research the primary and secondary method of data collection will be used and the questionnaire will drawn to achieve mainly tow objectives.

1. 1. Establishment of current form of job design
   2. An examination and analysis of the aspects of how this job design affects the secretary’s performance.

The sampling method or technique that will be used in the random sampling technique. The tabulation of data will consist of qualitative and quantitative information. The question make protesting will be comprehensive and suitable and in line with the research objectives.

In order to analyze the data gathered. A table will be used and percentage to classifying the opinions of respondent regarding the question asked.

ABSTRACT

Job design as suggested by Taylor is one of the most important components of scientific management. In its basic format, it assures that jobs should be simplified standardized and specialized for each components of the required work. In general organizations operations aisled this basic job design format by breaking each job down into very small but workable units standardizing the necessary procedures for performing the units, and teaching and motivating workers to perform their job under conditions of high efficiency.

Therefore, the importance of designing jobs and systems of work in a manner that will satisfy both psychological and sociological needs of a secretary should be stressed. That is the effectiveness of a secretary’s job design, effort should consider both the work accomplishment efforts and the secretarial responses of the job.

Empowers job design has the following effect misunderstanding between secretaries and their bosses, lowering status of the secretary etc.

THE EFFECT OF JOB DESIGN ON SECRETARIAL PERFORMANCE