RELEVANCE OF DOCUMENTATION IN STORES IN PUBLIC SECTOR

RELEVANCE OF DOCUMENTATION IN STORES IN PUBLIC SECTOR

CHAPTER ONE

1.0 INTRODUCTION
The relevance of store documentation in stores was not clearly defined or understood to many more so in a country with high hate of literacy in the past. Today, things have changed and are still changing that many developing countries like ours, Nigeria have come to appreciate the contribution of stores documentation in public sectors.
The question that has per-occupied peoples mind was on the impact of document towards store management. In the 20th century when the relevance of store documentation and document in public sector is crystal clear and glaring necessary for effective and productivity oriented in public sector management, documentation is vital elements that enable the function to accomplish its tasks of meeting the organization needs. In carrying out stores activities, documents are used in store process and same in carrying out store functions. In the actual sense, store documentation cannot the act of keeping vital records and information of the various store activities

1.1 BACKGROUND OF THE STUDY
BRIEF HISTORY OF CENTRAL STORE
By 1980, the central store was permanently housed was a structure behind the old them collage of technology cafeteria. Since inception the stores of then now Federal Polytechnic Nekede Owerri was healed by E.J.Ezeoma now retired, he was in charge between 1980 and 1992 and then left for Abia state Polytechnic. Mr. A.Nwachukwu was appointed head and that was shout have since he handed back lead ship to Mr. R.C. Okafor who paddled the cause until 2002, when Mr. Nwachukwu took back the position until 2006. Since then, Mr. Okafor had been holding the department.
It is important to state that while this translations were taking place, the stores of the institution was highly centralized with some adjoining sections housed at the various major service departments, such as the land surveying sub-store hoses materials of different classifications such as, stationary, office equipment, general tools, building materials. Oil and lubricants, textiles, holds and furniture, clearing materials. Motor spare parts, Electrical accessories, ceremonials etc all these sections and headed by responsible staff at one time or the other.
It is in record however that at one time or the other, the stores have not recorded more than two professional one staff until now that it has one professional and about three up coming professionals. The central stores are get to receive books in the area of building and space.

1.2 STATEMENT OF PROBLEM
This research work speaks to identify major problems confronting store documentation in public section. This problem which includes, work load, the multiplying of the volume of material supplies transaction and the growing process of document in the store call for more staffs. As a result of the problem of starting the up dating of stock in the store becomes difficult to execute, since stock records involves clerical work
It should be noted that no matter how careful and efficient the store keepings goes about doing his job discrepancies and inaccuracies are bound to exist between the book record and the physical store balances. These problems were not in the job itself but arise due to constant in and out movement of stock items.

1.3 OBJECTIVE OF THE STUDY
1. To determine the relevance or importance of the document used in the public sector.
2. To provide a method of informing store house staff the location of goods in the store house
3. To determine the amount of the each item held in the store.
4. To determine the basic of document s used in stores in the public sectors.
5. To determine the quantity of store hold in the store.
6. To determine the types of materials in the store,
7. To determine the Beal time of a product in the store.

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RELEVANCE OF DOCUMENTATION IN STORES IN PUBLIC SECTOR