ABSTRACT
This research work focused on online database model for church record management system a case study of Qua Iboe Church, Ikot Ekpene. The system was necessary because the manual method of maintaining church record makes it difficult to retrieve needed information concerning members of the church. In addition, it is difficult to update membership record information without making mistakes. Also, important record of church meetings such as attendance is manually kept and it is time consuming to retrieve needed report. To overcome these problems, an automated system has been developed to aid easy management of church membership record. The software development methodology employed for the development of the system is the spiral model and the programming language used is PHP (pHp Hypertext Pre-processor).
TABLE OF CONTENTS
Title Page – – – – – – – –
i
Certification – – – – – – – – – ii
Dedication – – – – – – – – iii
Acknowledgment – – – – – – – – iv
Abstract – – – – – – – – v
Table of Contents – – – – – – – – vii-ix
CHAPTER ONE: INTRODUCTION
1.0 Introduction
– – – – – – – 1
1.1 Background
of the Study – – – – – – 1-3
1.2 Statement
of Problem – – – – – 3
1.3 Aim
and Objectives of the Study – – – 4
1.4 Significance
of the Study – – – – – – 4
1.5 Scope
of the Study – – – – – – – 4
1.6 Organization
of the Research – — – – – 5
1.7 Definition
of Terms – – – – – – 5-6
CHAPTER TWO: LITERATURE REVIEW
-
Introduction – – – – – – – 7
2.1 Records
Management – – – – – – 7-8
2.2 Guidelines
for Church Record Management – – – 8-15
2.3 The
Need for Congregation Record Management – – 15-16
2.4
District Register – – – – – – – 16-17
2.4.1
Care for District Register – – – – – – 17-18
2.5
Electronic Database – – – – – – 18
2.5.1
Care of Electronic Database – – – – – 19
2.5.2
Retention of Electronic Database – – – – 19
2.6
Electronic Documents – – – – – – 20
2.6.1 Care of
Legal Documents – – – – – – 20-21
2.6.2
Retention of Legal Documents – – – – – 21
2.7
Legal and Property Related Documents – – – – 21-22
2.7.1
Care of Legal Property Related Documents – – – 22
2.8
Membership Information – – – – – – 22-23
2.9 Online Database Model
Concept – – – – – 23-26
CHAPTER THREE: SYSTEM ANALYSIS AND DESIGN
- Introduction – – – – – – – 27
3.1 Research Methodology – – – – – 27
3.2
Analysis of the Existing System – – – – 28
3.2.1 Advantages of the Existing System – – 28
3.2.2 Problems of the Existing System – – – 28
3.2.3 Analysis of the Proposed System – – – 28
3.2.4
Advantages of the Proposed system – – – 28
3.3
System Design – – – – – – – 29
3.3.1
Input layout – – – – – – – 29-30
3.3.2 Algorithm – – 31-32
3.3.3 Program Flowchart – – 32-38
3.3.4
Output Layout – – – – – 39
CHAPTER FOUR: SYSTEM IMPLEMENTATION AND
DOCUMENTATION
4.0
Introduction – – – – – – 40
4.1 System
Design Diagram – – – – – 40
4.2 Choice
of Programming Language – – 41
4.3 Analysis
of Modules – – – – 41
4.4 Programming
Environment – – – – 42
4.4.1 Hardware
Requirements – – – – 42
4.4.2 Software
Requirements – – – – 42
4.5 System
Implementation – – – – – 42-43
CHAPTER FIVE: SUMMARY, CONCLUSION AND
RECOMMENDATIONS
5.0 Introduction – – – – – – – – 44
5.1
Constraints of the Study – – – – – – 44
5.2 Summary – – – – – – 44-45
5.3 Conclusion – – – – – – 45
5.4 Recommendations – – – – – – 45
References – – – – – – 46-47
Appendix A (Source Code)- – – – – –
48-59
Appendix B (Output) – – –
60-64
CHAPTER ONE
INTRODUCTION
1.0 Introduction
This
chapter is focused on the introduction to online database model for church
record management, it presents the introduction, background of the study,
statement of the problem, aim and objectives of the study, significance of the
study, scope of the study, organization of the research and definition of
terms.
1.1 Background of the
Study
Today, most of the records of congregations begin as digital
files. The financial records church
membership register can be stored in a database. Minutes, reports,
newsletters, sermons, and other documents are created using word processing
software. Correspondence is usually by e-mail. Much of the information you use
and distribute to parishioners is created in formats to be read by a Web
browser. Even the photographs of your congregation’s activities are now in
digital formats. These guidelines will address the ways in which you can assure
future generations that these records will still be available for their use
long after hardware, software, and file formats have changed. Consistency is
important in the care of records. Any records retention policy has validity,
once accepted as the policy of the organization, only as it is uniformly
practiced. It should be neither selectively implemented nor disregarded at the
whim of the custodians of the records. Information that is retained in hard
copy or in electronic files is the property of the congregation. For the effective
management of the church, each type of record has a specific life cycle and
needs appropriate management.
An
online database model for church record management is a web based system that
can help the church management upload and manage church records online. Such
records can include: membership record, reports of meetings, record of workers
in the church, etc. Church records management is an area that less attention is
often given to; they simply expect that when they need access to a record,
someone from the church will be able to find it. While we all wish records were
that simple, the fact is that efficient management of records requires some
thought and planning to make accessing them go smoothly.
The
records of the developments and decisions of a church, whether in traditional
paper form or electronic (online), are important sources of information about
its activities. These records can include minutes of meetings, membership
rolls, newsletters, annual reports, programs, etc, as well as photographs and
recordings. These records are important now and in the future – for example,
they will be needed by church officers who are responsible for planning and
decision making in the church. These records may also be needed by the church
for legal reasons and could help to protect the church and its members in cases
of litigation. So it is vital that these records be properly made in the first
place, then carefully stored and well managed (Lutheran
Church, 2005).
Pastors and church workers create and
maintain the records of the congregation in order to have the information they
need when reports are needed and in the format from which they can most easily
retrieve it; and in such a way that partners working in the congregation, today
and in the future, can readily find the information. Implementing an online
system for managing church record is a step in the right direction as it will
facilitate proper management of church records.
1.2 Statement of the Problem
- Many churches manually maintain their
records.
- Absence of an online database for church
record management.
- Membership records when manually
maintained makes it difficult to retrieve necessary information instantly
pertaining to members of the church.
- In addition, the identity of the members
of the church and their status in the church cannot be easily ascertained.
To avoid these problems there is need for the development of an online database model for church record management.
ONLINE DATABASE MODEL FOR CHURCH RECORD MANAGEMENT (A CASE STUDY OF QUA IBOE CHURCH, IKOT OSURUA, IKOT EKPENE)
