HOTEL MANAGEMENT INFORMATION SYSTEMS

Room Information Information Information Information Arrival Arrival Arrival Arrival Date: is the arrival date of the guest or group and will be entered in mm/dd/yy format for US version only. To expedite the arrival date, an on-screen calendar can be selected by clicking clicking clicking clicking the mouse button on the ARRIVAL ARRIVAL ARRIVAL ARRIVAL heading heading heading heading. Then by using the arrow or keys or clicking on the date, you can click on the proper date. You can toggle the Date POP-up off and on by clicking on the ARRIVAL heading or clicking on the Calendar Close button. # nights:, which is the number of nights that this reservation is being made for. Click on the (-) or (+) button to decrease or increase the length of a reservation. Depart. Depart. Depart. Depart. Date: is the departing date or check-out date of the guest or guests. This date will be displayed automatically depending on the number of nights that had been previously entered above. The day of the week will also be displayed for both the arrival (check-in) and departure (check-out) dates entered. Arrv. time:, will be selected next and this will be the time of the day the guest is checking in. The format for the time will be hh:mm xx, which stands for hours:minutes and AM or PM, depending on morning arrival, or afternoon and evening arrivals. Click on the down arrow to select the correct check-in time. Unit Type: entry will be the type of room that is being requested. These room types and associated rates have already been setup. If you would like to display the available room types on the dates requested you would click the mouse button on the UNIT TYPE heading. This would display all the available rooms and rates for the dates requested. Choosing the room type is as easy as scrolling up or down with the arrow keys and double-clicking the Room Type or by pressing the enter key. Using the UNIT TYPE Drop Down List will also help you to check the actual number of units available for the dates requested, for each type of unit type. Set default room type – in the Unit Type drop down allows you to set a default room type when entering reservations. This is a nice feature for Properties that have only one unit type or for properties that may be entering many new reservations and this helps save a few steps in the unit type selection process. Clear – the Unit Type default will be cleared. Close – to close the drop down unit type selection.

UNIT TYPE Bed Icon – The Bed Icon next to the UNIT TYPE heading gives you a complete list of all unit types and units available for a specific date range. You can filter, sort, and Print these results. This feature is similar to the room chart in its functionality during the reservation process. Click the retrieve button once you have entered your date ranges, etc. and you can quickly find the units that are available for your guests interests. The start and end date ranges default to the arrival and departure dates you entered in the reservation add screen. Once you see a Unit number you would like to select, double click on that unit no. line and the unit will be selected and return you to the add reservation entry screen. The system will warn you of the Unit Type and unit no. you are selecting since you may be selecting a different unit type as well. The Print button will print a list of all the units in your selection criteria.

The Close button allows you to close this selection screen, and continue with adding a new reservation. There are many ways to select and setup new reservations. HMIS encourages you to try all features in the system to see what works best for your daily operations. Tax Exempt: will be Clicked or Checked off if there are no taxes. Taxes will not be posted for this reservation at time of check-in. The default is to Post taxes. Guarantee: Guarantee: Guarantee: Guarantee: Guarantee field represents a reservation that a deposit has been received for (and/or) the room number is guaranteed. Day, Week, Month, Pkg, Pkg-D check boxes can be clicked on to setup the type of rate that will post to the Guests Folios. You may Post once a day, once a week, or once a month. Pkg will post 1 time only, and Pkg-D will post 1 time only with detail lines for the charges that are setup for that package selection.