EVALUATION OF THE APPLICATION OF COMPUTER IN PUBLIC INVENTORY MANAGEMENT

EVALUATION OF THE APPLICATION OF COMPUTER IN PUBLIC INVENTORY MANAGEMENT

CHAPTER ONE

INTRODUCTION 
Computers have assumed a common place today, in all areas of human endeavor, information is critical it is much more so for the effective and efficient management of any organization. The ultimate goal of business and management beyond productivity and profitability is to ensure perpetuity.
“To manage a business well is to manage its future and to mange his future is to mange information” a Marion Harper jnr-, every organization has time worlds. The Internal and external. Corporate survivability depends on how effectively organization identifies and harness information about their internal dynamics and events [in the external environment viz a viz their responses to them. Opara (2006:28). The purchasing as well as inventory upkeep in Nigeria has tended to lag behind in applying computer system which is a formal system if gathering: integrating, comparing, analysis, dispersing information internal and external to the enterprise in a timely manner; however many more manual system have been converted to the computer during the present decade. Any procurement organizations are now using computer systems. Computerizations of the purchasing function is very important because the volume of work involves is large. Computerization of the purchasing function means converting the manual system into pa computer system for efficient operation Uzor (2004:416) computerization of the purchasing function takes place when all the manual system of performing activities in the purchasing department are converted to automated system. When purchasing is computerized, all the records that are maintained in the purchasing department in different files will now be stored in disc or tape file that are used by the computers central processing units (CPU)

1.1 BACKGROUND OF STUDY
The organization used a case study of this research work is a public corporation which is established by decree to provide essential services to the citizen at a [reduced price the establishment was established by the federal government and it is named as a government enterprise fro the benefits of the people. The two ministries as would be seen in this project work are the ministry of work and ministry of agriculture in Owerri Imo state.
After the creation of Imo state in 1976, the need for an independent ministries for the state. The first governor of the state, commander Godwin Ndubusi Kanu, gave his blessing to the print. These allowed the ministry to carry out business associated with layout of construction and design of architectural structures while the ministry of agriculture undertakes research and developmental job of agriculture extensions. The permanent site of the ministries is situated at the Imo state secretaries the expansion and improvement of engineering complex and wield service of these corporations conscious and considerable energy was also put into the areas of staff development. To meet with the challenges of these ministries, the management intensified recruitment exercise and knowing of young school graduates. On the job training for new entrants was encouraged. While some engineering staff were sent oversea on staff training. Even till today staff training on the bases of agricultural extension is being organized by the ministry of agriculture.
The procurement departments in these minitries are responsible for purchasing strategies [that will help the ministries to get the best available option in the market. They are involved in the purchasing and supplies of the ministries need other function included.
– developing and analysis sources
– Managing local and global supplies relationship.
– Handle bids and negotiations
– Analyzing contracts
While the stores function has the following duty to perform.
1. materials handling function
2. receipt and inspection of stock
3. holding controlling and issuing of stocks stores security
4. store security
5. controlling of quantity of materials
6. chemical administration at stores operation
7. stock coding and identification of materials

EVALUATION OF THE APPLICATION OF COMPUTER IN PUBLIC INVENTORY MANAGEMENT