DISASTER PREPAREDNESS AND SECURITY MANAGEMENT IN ARCHIVES

DISASTER PREPAREDNESS AND SECURITY MANAGEMENT IN ARCHIVES

ABSTRACT

The project is based on the Disaster Preparedness and Security Management of National Archives, Owerri Branch. This work is divided into 5 (five) chapter.
Chapter one, highlighted what disaster is and different causes and types of disaster. In chapter two, the necessary literatures were reviewed. In chapter three, the research method used was survey method, the research finding were based on the data collected from the research instrument are shown in the methodology. Chapter four, shows how date collected were analyzed and interpreted.
On conclusion, which is the last chapter, some recommendations were made after finding out that National Archives, Owerri Branch is intended to prepare for disaster occurrence, but the worst factor that make it unable to carry this task is inadequate provision of funds. The researcher, therefore recommend on how to remedy this problem of funds and other problems it is facing.

CHAPTER ONE

INTRODUCTION
BACKGROUND TO THE PROBLEM 
It is incredible but true that the generality of people including some educated elites do not know what archives are, some associated archives with artifacts, monuments, and others believe that the word is derived from archeology. At best, a good number of people think that archives are the old and use less staff meant for the incinerator. This ignorance permeates some an official publication in which archives is mentioned in casual reference to art and culture.
The word “Archive” is pronounced “Arkive”. An ordinary meaning of the word Archive is public or government records and the place for keeping them. This is to say that the word has a dual meaning of being public or government records as well as being a place where such records are housed. They are kept officially or privately but the documents are exclusive.
According to the Italian Archivist Casanova defined “Archives” as the orderly accumulation of documents which were created in the course of its activity by an institution or an individual, and which are preserved for the accomplishment of its political, legal or cultural purposes by such an institution or individuals. The essential elements in this definition relates to the reasons why materials were produced or accumulated.
To be archives, materials must have been created or accumulated to accomplish some purpose. In a government agency, the purpose is the accomplishment of its official business. Casanova stressed their creation to accomplish “Political, Cultural or legal purposes.
In professional parlance, Archives are document drawn up or used in the course of administrative or executive transaction (whether public or private) which formed a part and which are subsequently preserved (in their own information) by the person or persons responsible for that transaction or their legitimate successors.

DISASTER PREPAREDNESS AND SECURITY MANAGEMENT IN ARCHIVES