ABSTRACT
Personnel appraisal system is a process of well
documentation of information on how employee are assessed an promoted in the
college and all this documents are available to the office or any organization
in files, boxes, drawers, shelves and wooden or iron cabinets designed for this
purpose.
The
purpose of documenting records is to give room for easy retrieval of records or
files and to make sure that all the records are intact.
This
project work looked into the problems emanating from the use of manual device
in documenting records within the research area, analyzing the existing system
by the use of different investigation methods, designing a new system to suit
the college and implementation of this computer in order to enhance speed and efficiency
of the college and any other organization that might use it as a whole.
ORGANIZATION OF THE WORK
The project work is divided into chapters. The chapter
present the main topic of discussion in the project.
CHAPTER1: Highlights on the introduction, aims and
objective, scope, limitations and assumptions made are stated. Also the terms
relevant to the research write – up are defined.
CHAPTER 2: Literature review, in this chapter, various
works done by previous researcher that are related to the project topic are
discussed.
CHAPTER 3: Description and analysis of the
existing system.
This
chapter discusses the old system and how it works. The fact finding methods
used in data collection was stated, the objectives of the existing system was
also discussed. How the existing system process their input and output,
problems of the existing system, information flow and justification for the new
system was discussed.
CHAPTER FOUR: Design of the personnel academic
staff new system. in this chapter we will discusses the proposed system this
consist the system design which describes the output specification and design,
procedure chart, system flowchart and the system requirements.
CHAPTER FIVE: IMPLEMENTATION
This chapter explains how the new system works. This
implementation involves the co-ordination of he efforts of the user and that data processing department or personnel
department getting the new system into operation. This chapter consist of the
program design, program flowchart, pseudocodes and test run.
CHAPTER 5: DOCUMENTATION
This
chapter explains how to run the program.
CHAPTER 7: RECOMMENDATION AND CONCLUSION
This
chapter is concerns with the conclusion of the work, Recommendation to relief
the personnel department of some of their problems.
TABLE OF CONTENT
Title page
Approval
page
Dedication
Acknowledgement
Abstract
Organization
of work
Table
of figures
Table
of content
CHAPTER
ONE
INTRODUCTION
- Statement of the problem
- Purpose of study
- Aims and objectives
- Scope of study
- Limitation
- Definition of terms
CHAPTER
TWO
Literature
review
CHAPTER
THREE
DESCRIPTION
AND ANALYSIS OF THE EXISTING SYSTEM
- Fact finding methods used
- Objectives of the existing system
- Input, process and output analysis
- Problem of existing system
- Justification of he new system.
CHAPTER
FOUR
DESIGN
OF THE NEW SYSTEM
- Output
specification and design
- Input
specification and design
CHAPTER
FIVE
IMPLEMENTATION
CHAPTER
SIX
DOCUMENTATION
CHAPTER
SEVEN
CONCLUSION
& RECOMMENDATION
BIBLIOGRAPHY
CHAPTER ONE
INTRODUCTION
Personnel appraisal is a human resource management,
with an outward match to becoming an industrial society Nigeria, Nigeria is witnessing true emergency of personnel as
a profession. Personnel is those who direct the activities of any organization
or enterprise.
To develop or accelerate the development of
personnel profession in Nigeria both, the government and some private groups
have established institutions, in addition to a few Universities and
polytechnic, which run symmetric course in personnel management, this
institutions include the industrial train fund (ITF), The centre for management
development (CMO). The Administrative
staff college of Nigeria (ASCON), the institute of personnel management (IMP)
and the Nigeria institute of management (NIM).
In addition, personnel offices developed, man’s
need increases, business continue to grow and administration of personnel
became more sophisticated, then the usual manual methods of record
documentation were replace with mechanical method. Documents are now stored in
files, cupboards, shelves, drawers and even cabinets, these storage facility
gave room for easy retrieval of records when required. These records are
identify by a key or by a serial number.
This
development continued gradually until recently computers were invented as an
electronic method of processing data. This is because much problems are being
encountered in personnel record system unit of college of education agbor, and
even in most institution of higher learning and other governmental offices n
Nigeria.
Before
the advancement of computer, information gathered or created were stored and
retrieved manually which made to be boring and cumbersome. Now, the use of
computer in personnel office has helps to facilitate day to day activities like
sorting, editing even updating records or employee in the college.
Efficient management and administration were
achieved. Computer can be defined as an electronic device that accepts input,
manipulates data (processing) and produces information which is the output as
required. These information could be stored on tapes, disks, cards even in
computer main memories.
Computer is personnel appraisal system is
therefore the application of computer in personnel appraisal. Documentation. In
documenting these records, the master file of records are converted from their
original paper form into a form the
computer understands. These original files are converted into electronic
files and are stored on auxiliary storage devices and access can be made on
these file any time the programmer wish to do so.
The purpose of inventing computer is to minimize
human problems. According to Mechan he said that electronic computer is the
last tools design developed by man to aid him in processing data for business
and government agencies dealing with great number of records.
1.1 STATEMENT
OF THE PROBLEMS
Computers
have been developed to minimize human problems. In this institution and other
institution of higher learning, decision making concerning any staff may be
need quickly. But most case information that should be supplied within a few
minutes tale hours, day, weeks even months for them to be supplied since record
were kept manually.
Since, these record were kept manually, problems were encountered. Some of these problems are delayed in information retrieval, difficult in removing outdated records and sometime records are lost in transit due to human errors an lack of large memories, large volumes of data files are kept manually on papers which results in paper wastage. All these problems made the research to carry out this project work, the best means of solving these problems is suggested and how it will contribute to the efficiency of this institution.
DESIGN OF A COMPUTERIZED PERSONNEL APPRAISAL SYSTEM CASE STUDY OF COLLEGE OF EDUCATION, AGBOR.
