ABSTRACT
This study was carried out
to verify all the manual process involved in generating students transcript and
to seek a way of automating the system for effective operations. Since there is
continuous moves towards technological advances that enhanced productivity of
labour and free human beings of task more economically by machines. Computer
and its appreciations have become vital tools in economic, industrial and
social development of advanced countries of the world. Therefore, there is
every need to computerize any work which needs computerization for it to be
easy, effective and error free. Data was collected by oral interview with a
committee number in exams and records I.M.T Enugu also in exams and Academics.
ORGANIZATION OF WORK
This project work is
primarily designed to give an insight to students’ transcript of generating
software.
Chapter one talks about
introduction to students’ transcript of generating software, study of problem
and objectives as well as definition of the scope.
Chapter two comprises the
literature review. Chapter three gives the detailed information about the
existing (old) system, while chapter four and five deals with the design and
implantation of new system.
Chapter six document the
project work, while chapter seven summaries, conclusion and suggestions were
made.
TABLE OF CONTENT
Title page i
Certification ii
Approval iii
Dedication iv
Acknowledgement v
Abstract vi
Organization of work vii
Table of content viii
CHAPTER
ONE
1.0 Introduction 1
1.1 Statement of problem 2
1.2 Aims and objectives 2
1.3 Purpose of study 3
1.4 Significant of study 3
1.5 Scope/Delimitations 4
1.6 Limitations/Constraints 4
1.7 Assumption of study 5
1.8 Definition of terms 5
CHAPTER
TWO
2.0 Literature review 6
CHAPTER
THREE
3.0 Description and analysis of the existing system 9
3.1 Fact-finding method/ methodology 9
3.2 Organisational Structure/Organogram 10
3.3 Objectives of the existing system 10
3.4 Input, Process, and Output Analysis 11
3.4.1 Input Analysis 11
3.4.2 Process
Analysis 11
3.4.3 Output Analysis 11
3.5 Information Flow diagram 12
3.6 Problems of the existing system 12
3.7 Justification of the new system 13
CHAPTER
FOUR
4.0 Design of the new system 14
4.1 Design Standard 14
4.2 Output specification and design 14
4.3 Input specification and design 14
4.3.1 file design 15
4.4 Procedure chart 16
4.5 Systems flowchart 17
4.6 System requirements 18
4.6.1 Hardware
Requirements 18
4.6.2 Software
Requirements 18
4.6.3 Operational
Requirements 18
4.6.4 Personnel
Requirements 18
CHAPTER
FIVE
5.0 Implementation 19
5.1 Design Standard 19
5.2 Program design 20
5.2.1 Program Flowchart 20
5.2.2 Pseudo code 24
5.3 Coding 25
5.4 Test Data/Test Run 31
5.5 User Training – An overview 31
5.6 Cutover Process 31
CHAPTER
SIX
6.0 Documentation 32
6.1 The user documentation 32
6.2 The programmer documentation 32
CHAPTER
SEVEN
7.0 Recommendations,
Summary and Conclusion 33
7.1 Recommendation 33
7.2 Summary 34
7.3 Conclusion 34
REFERENCES 35
BIBLIOGRAPHY
APPENDIX 36
SOURCE LISTING 36
LIST OF FIGURES 40
CHAPTER
ONE
- INTRODUCTION
Student’s transcript is the
summary of each of the two years performance either in (OND) ordinary national
Diploma or (HND) Higher national Diploma. A transcript is also demanded by a
student who has finished OND/ HND and wishes to transfer to another school or
student who wishes to get a job .A Transcript is not give directly to a
student. It is sent to the school that the student wishes to be transferred or
to the organization or establishment, which the student wishes to secure a job.
A
student transcript is prepared or formed by the scores entered on the designed
score sheet by the individual subject lecturers on semester examinations.
STUDENT TRANSCRIPT GUIDE
When a student attends an
academic institution (s), a record is kept which traces his/her academic
history. The transcript displays a record of all the credit and grades a
student has acquired at each school attended.
Below are frequently asked questions about transcripts.
How is a transcript used?
By all students:
Student can use a transcript
as a means of monitoring their credit classes and grades and to make sure the
information is accurate. Students use an “Unofficial transcript “for this
purpose.
When a student is applying to another college or university,
enrolling institution will require for an official transcript so that credits
can be evaluated by the enrolling institution.
An enrolling institution conducts a transcript evaluation
to place a student at his or her appropriate academic level
How can I obtain a
transcript?
Student must request their
transcript from the office of Record or from the office of the Registrar. Each school
has its own transcript release procedures.
Because transcript requests are covered by the family Educational Rights and privacy. Act ,students ( giving name, date of attendance ,and social security number), or provide proper documentation when appearing in person ,often schools provide a “Request for official transcript “form .A small fee is usually charged .The difference between official and unofficial transcript is that ,official transcript must meet certain standards and be sent directly from one institution to another .In some cases, the college will accept an official transcript from the student if it hand delivered in a sealed envelop
Unofficial transcript can be sent directly to a requesting
student. It could be marked as an unofficial transcript or issued to students
but not all schools issue these.
Will all my credit be
transferred?
Each school has its own
transfer credit acceptance policies. Credit transfer problems can result if:
- An institution does not have proper accreditation.
- Certain courses are taken (e.g. base skills or physical education courses) that are not approved for transfer.
- The amount of credit hours earned exceeds the maximum amount the institution will transfer.
- The enrolling institution has a difficult time evaluating a course.
- The course work is over 10years old. colleges often require appreciate catalogs or course descriptions
1.1 STATEMENT OF PROBLOM
There has been this problem
of too much work for the Head of Department of Exams and Records owing to the glowing population of students in the institution,
the Head of Department of the Exams and Records is faced with heaps of files .At times sorting out a
particular students file takes time.
This bitter complaint and the delay in the preparing of this students transcript has been the major concern and therefore has intensified the need to design a generating software which will go a long way in taking these problems and at the same time helps to quicken the generating of student transcript.
