DESIGN AND IMPLEMENTATION OF OUTPATIENT INFORMATION SYSTEM CASE STUDY OF HANSA CLINIC

ABSTRACT

This project is written to help hospital especially Hansa Clinic Hospital Enugu in the areas they encounter problems in keeping their outpatient information and solution given to tackle the problem. Outpatient information management is the act of managing outpatient information or presence in a check up and treatment setting to minimize lose due to employee downtime. Outpatient information control has traditionally been approached using time clocks. Timesheets and time tracking software but outpatient information management goes beyond this to provide a check up and treatment environment which maximizes and motivated employee outpatient information. The research was carried out of many difficulties such as time factors, money and inabilities to get much information that could have been of help but still with all those the researcher came up with something readable and valuable to any body that goes through. The project dwells on outpatient information system. This is to ensure that every patient comply with her checkup and treatment schedule. This is implemented with visual basic programming language and Microsoft access for effective outpatient information keeping.

ORGANIZATION OF WORK

Chapter one present the introduction to the work.

Chapter two is  the review or relevant literature. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implementation of new system.

Chapter six documents the project work, while chapter seven summaries, conclusion and suggestions were made.

TABLE OF CONTENT

Title page                                                                                                       i          

Certification                                                                                                  ii

Approval                                                                                                       iii

Dedication                                                                                                     iv

Acknowledgement                                                                                       v

Abstract                                                                                                         vi

Organization of work                                                                                  vii

Table of content                                                                                           viii

CHAPTER ONE

1.0       Introduction                                                                                                  1

1.1       Statement of problem                                                                                  2

1.2       Aims and objectives                                                                                    2

1.3       Purpose of study                                                                                          3

1.4       Significant of study                                                                                     3

1.5       Scope/Delimitations                                                                      4

1.6       Limitations/Constraints                                                                              4

1.7       Assumption of study                                                                                   5

1.8       Definition of terms                                                                                      5                     

CHAPTER TWO

2.0       Literature review                                                                                          6

CHAPTER THREE

3.0       Description and analysis of the existing system                                     9

3.1       Fact-finding method/ methodology                                                           9

3.2       Organisational Structure/Organogram                                                      10

3.3       Objectives of the existing system                                                             10

3.4       Input, Process, and Output Analysis                                                         11

            3.4.1   Input Analysis                                                                                  11

            3.4.2   Process Analysis                                                                              11

            3.4.3   Output Analysis                                                                               11

3.5       Information Flow diagram                                                                          12

3.6       Problems of the existing system                                                                12

3.7       Justification of the new system                                                                 13

CHAPTER FOUR

4.0       Design of the new system                                                                           14

4.1       Design Standard                                                                                           14

4.2       Output specification and design                                                                14

4.3       Input specification and design                                                                   14

4.3.1   File design                                                                                         15

4.4       Procedure chart                                                                                            16

4.5       Systems flowchart                                                                                        17

4.6       System requirements                                                                                   18

            4.6.1   Hardware Requirements                                                                 18

            4.6.2   Software Requirements                                                                   18

            4.6.3   Operational Requirements                                                              18

            4.6.4   Personnel Requirements                                                                 18

CHAPTER FIVE

5.0       Implementation                                                                                            19

5.1       Design Standard                                                                                           19

5.2       Program design                                                                                             20

5.2.1   Program Flowchart                                                                           20

5.2.2   Pseudo code                                                                                      24

5.3       Coding                                                                                                           25

5.4       Test Data/Test Run                                                                                      31

5.5       User Training – An overview                                                                     31

5.6       Cutover Process                                                                                           31

CHAPTER SIX

6.0       Documentation                                                                                             32

6.1       The user documentation                                                                             32

6.2       The programmer documentation                                                               32

CHAPTER SEVEN

7.0       Recommendations, Summary and Conclusion                                        33

7.1       Recommendation                                                                                         33

7.2       Summary                                                                                                       34

7.3       Conclusion