DESIGN AND IMPLEMENTATION OF HOSTEL ALLOCATION STUDENTS INFORMATION MANAGEMENT SYSTEM

DESIGN AND IMPLEMENTATION OF HOSTEL ALLOCATION STUDENTS INFORMATION MANAGEMENT SYSTEM

 

CHAPTER ONE
1.0  INTRODUCTION

Hostel: A hostel  is essentially a form of accommodation that offers reasonably priced, shared accommodation to travelers in either private or dormitory rooms.

A management information system (MIS): is a system that provides information needed to manage organizations effectively. In 1912, in Altena Castle in Germany, Richard Schirrmann created the first permanent Jugendherberge or "Youth Hostel". These first Youth Hostels were an exponent of the ideology of the German Youth Movement to let poor city youngsters breathe fresh air outdoors. The youths were supposed to manage the hostel themselves as much as possible, doing chores to keep the costs down and build character as well as being physically active outdoors. Because of this, many Youth Hostels closed during the middle part of the day.

There are several differences between hostels and hotels, including:

1.      Hostels tend to be budget-oriented; rates are considerably lower, and many hostels have programs to share books, DVDs and other items.

For those who prefer an informal environment, hostels do not usually have the same level of formality as hotels. For those who prefer to socialize with their fellow guests, hostels usually have more common areas and opportunities to socialize. The dormitory aspect of hostels also increases the social factor.

 

1.2       STATEMENT OF THE PROBLEM

The growing number of students in higher institutions all over the world has posed a lot of accommodation problem on the part of students and school management. Students at the beginning of each session waste half of the semester looking for accommodation. The few hostels that exist in the universities are not properly managed. Statistics of the number of rooms required to match the growing number of students are far fetched. Most often, students pay for hostel fee and end up not getting one due to lack of bed space. Hostel administrators cannot give accurate information of the occupancy of a particular room. These and many more form the statement of the problem that necessitated this research work.

1.3       OBJECTIVES OF THE STUDY

The project is designed to help in the management of hostel allocation in the university. The main objective of the new system includes:

1)                  Design and develop a central database system that would serve as hostel database, which will contain information on all the available rooms in the hostels.

2)                  Design a computer – driven hostel allocation system for allocating hostel rooms to students.

To generate reports on hostel occupancy