DESIGN AND IMPLEMENTATION OF FINANCIAL TRACKING SYSTEM FOR A HEALTH ORGANISATION A CASE STUDY OF UNTH, ENUGU

ABSTARACT

The proper tracking and utilization of financial resources have over the years been the bed risk of growth, expansion and continual existence for the would organization is dependent on the allocation and improper utilization of financial resources used in the running of these  organizations.

However, due to the inadequacies and imperfection of human  beings a lot of problems such as misappropriation, misallocation and mismanagement of financial resources, using manual and mechanical method over the years has led to the collapse of many organization.

This work is directed towards the computerization of the already existing financial tracking system used in monitoring the allocation and proper utilization of financial resources used in running of the organization by ensuring faster, accurate and credible financial reports as well as identifying the various problem which are  inherent and encountered in the manual and mechanical methods of determining the funds to be allocated to the various working areas, (departments) in according to the budgetary system.

Therefore the introduction of computer could be platform on which the implementation of financial tracking system of the case study of this project work should be achieved.

TABLE  OF CONTENT

TITLE PAGE –           –           –           –           –           –           –           –           -i

CERTIFICATION        –       –       –       –       –       –       –       -ii

DEDICATION     –       –       –       –       –       –       –       –       -iii

ACKNOWLEDGEMENT               –       –       –       –       –       -iv

ABSTRACT        –       –       –       –       –       –       –       –       -v

TABLE OF  CONTENT        –       –       –       –       –       –       vi

CHAPTER  ONE

1.0    Introduction        –        –        –        –        –        –        –        -1

1.1    Statement  –        –        –        –        –        –        –        –        -2

1.2    Purpose of Study          –        –        –        –        –        –        -3

1.3    Aims and Objectives    –        –        –        –        –        –        -3

1.4    Delimitation        –        –        –        –        –        –        –        -4

1.5    Limitation- –        –        –        –        –        –        –        –        -4

1.6    Assumptions       –        –        –        –        –        –        –        -5

1.7    Definition of terms        –        –        –        –        –        –        -5

CHAPTER TWO

2.0    Literature Review-        –        –        –        –        –        –        -8

CHAPTER THREE

• Detailed study and analysis of old system        –        –        16

3.1    Past finding method used      –        –        –        –        –        16

3.2    Procedure  of  data collection         –        –        –        –        -16

3.3    Objectives of existing system –        –        –        –        18

3.4    Input, Process and  output analysis        –        –        –        -18

3.5    Problem of existing system    –        –        –        –        –        -20

3.6 justification of the news system         –        –        –        –        -20

CHAPTER SEVEN

4.0    Design of the new  system     –        –        –        –        –        -21

4.1    Output design and  specification   –        –        –        –        -21

4.2    Input design  and specification-     –        –        –        –        23

4.3    File design –        –        –        –        –        –        –        –        24

4.4    Procedure chart           –        –        –        –        –        –        25

4.5    system flow chart         –        –        –        –        –        –        26

CHAPTER FIVE

5.0    Implementation   –        –        –        –        –        –        –        28

5.1    Program Design  –        –        –        –        –        –        –        28

5.2    Programe  flow  chart   –        –        –        –        –        –        29

5.3    Source code listing       –        –        –        –        –        –        30

CHAPTER SIX

6.0    Documentation   –        –        –        –        –        –        –        31

CHAPTER SEVEN

RECOMMENDATION AND CONCLUSION     –       –       –       -32

REFERENCE     –       –       –       –       –       –       –       –       -33

SOURCE CODE

CHAPTER ONE

INTRODUCTION

Financial tracking an be regarded as the process which ensures that financial resources are obtained economically and used efficiently and effectively in the accomplishment of the desired goals. These processes involve monitoring and analyzing health organization finial condition general and special amount, tracking budgetary procedures, financial statements and reports, payroll/income max calculation and salary payments, and mongering cash flow.

Price of computer all these processes and activities were done manually. The expansion of the university of Nigerian teaching hospital UNTH, Enugu just like any other health organization, will not only intensify but also diversify the financial operations thereby making the activities increasingly difficult and wearisome. The volume of transaction has already increased to a level that requires automation.

Convincingly, the field of data processing a was not easy to get by and so over the years (in the field of  data processing with utmost speed) mankind has searched for the extra-ordinary. At such time came the emergence of the computer which is widely  used virtually in al areas of human endeavour.

The increase in the use of computer in bolt public and private institution of the world economic is an undisputable conclusion for efficiency, speed and accuracy of its operations in achieving results.

However, the manual processes and procedures of financial resources allocations and utilization in our contemporary days has been confronted with consistent problems of errors and wastage of time which are  traceable to human mistakes and shortcomings.

The establishment of a sustainable, manageable, reliable and flexible financial tracking system for UNTH to curb these problems inherent in the existing system is the bases of this project work. Such as financial tracking system will support all operational counting procedures as well as financial tracking.

1.1    STATEMENT OF PROBLEM

          The problems  faced in the financial  tracking activities includes

the consistent prevalence of errors in calculations arrived out on financial reports which re  are  traceable to human mistakes and shortcoming.

Improper, handling mistakes of financial statement, report and records as a result of the retrieval presupposes which led to  many files  been misplaced.

The interval or time consumed in analyzing and ascertaining the accuracy and approval of financial statements and accounts which in turn effects decision-making and policy formulation.

This research work is prompted to these problems for it is the basis  of the  above problem facing manually financial  tracking procedures and activities today that installed the  researchers to look into the subject of curbing and controlling financial tracking activities manually.