ABSTRACT
The work presents a design of a computerized finance management information system for Nigeria Police. A computerized finance management information System for Nigeria Police is concerned with the computerization of finance records appraisal of finance in order to achieve the aims and objectives of the organization. This accounts, when and who to promote and retirement in due time.
The financial management
information system (FMIS) is a tool that will assist Nigeria Police administrators in interpreting the financial outcomes of
operational decision-making. It will help administrators to decide whether
their programs financial health is better or worse than during previous
accounting periods or past budget periods. The FMIS will also allow
administrators to compare their operation with similar operations.
The design was implemented to facilitate the finance Information
system for a Nigeria Police. It will be
less time wasting and cheap to run.
It
is expected that if full consent is given to this, it will enhance the Information
of finance record for the Nigeria Police.
ORGANIZATION OF WORK
This
project work is primarily designed to give an insight to Finance management
information system.
Chapter one
talks about introduction to Finance management information system, study of
problem and objectives as well as definition of the scope.
Chapter two
comprises the literature review. Chapter three gives the detailed information
about the existing (old) system, while chapter four and five deals with the
design and implantation of new system.
Chapter six
document the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENTS
Title page i
Certification ii
Dedication iii
Acknowledgement iv
Abstract v
Table of contents vii
CHAPTER
ONE
INTRODUCTION 1
1.1 Background
of the study 1
1.2 State of the
problem 2
1.3 Purpose of
the study 3
1.4 Aims and
objectives 3
1.5 Scope of
study 5
1.6 Limitations
of study 5
1.7 Assumptions 6
1.8 Definition
of terms 7
CHAPTER
TWO
LITERATURE REVIEW 8
CHAPTER
THREE
- Description
and analysis of existing system 15
- Fact
finding method used 17
- Organization
structure 19
- Objectives
of Existing system 21
- Input,
Process and Output Analysis 22
- Information
Flow Diagrams 26
- Problems
of the Existing System 27
- Justification
of the New System 28
CHAPTER
FOUR
- Design
of the New System 30
- Input
Specification and design 30
- Output
specification and design 32
CHAPTER
FIVE
- Implementation 42
- Source
Program: Test Run 59
CHAPTER
SIX
Documentation 60
CHAPTER
SEVEN
Bibliography 65
1.0 CHAPTER ONE
INTRODUCTION
The Financial Management Information System (FMIS)
is an operational system that supplies the reports and data that are used for
the audit of the Custodial Financial Statements of the IRS by the General
Accounting Office (GAO). A major objective of the custodial
Financial reporting system is to be continuously and accurately responsive to
regular and ad hoc requests for custodial financial reports.
FMIS is currently in the Control phase of the IRS
CPIC process where it is continuously monitored for cost, schedule, and project
performance. The IRS ensures that operational systems are executed in a
disciplined, well-managed, and consistent manner through timely oversight,
quality control, and executive review.
To better understand the IRS compliance with provisions of the Chief Financial
Officers (CFO) Act and the system development environment, it is important to
understand that the IRS has two separate financial operations, which
independently track the funds, and result in six separate financial
statements. One financial operation is Administrative and accounts for
the appropriated funds. The other is Custodial (FMIS) and tracks tax
collection.
The Administrative financial operations,
information systems, and statements are similar to those found in any large
corporation. However, the Custodial financial operations, information systems,
and associated statements track tax revenues processed through the lRS
pipeline. The pipeline is the IRS’ tax return processing channel that begins at
initial receipt of tax returns and remittances and tracks the information/funds
through postings on the Master Files, many large databases.
The Custodial Financial Accounting System is unique in complexity and
scope. FMIS is comprised of two key sub programs, Revenue and Refunds
(R&R) and Unpaid Assessments (UA). Each key component is described as
follows:
Revenue and Refunds
This system is used to identify all of the detailed
transactions that posted to the Individual Master Files (IMF), Business Master
Files (BMF), Individual Retirement Accounts File (IRAF), and Non-Master Files
(NMF) during the fiscal year. These detail transactions are broken down into
Revenue transactions, Refund transactions, Other Transactions that are part of
the fiscal year, and Other Transactions that are not part of the fiscal year.
Once these breakouts are done, revenue and refund reversal transactions are
matched to the transactions they reverse. Paper and electronic reports are
generated and distributed to the Office of the CFO and to GAO. The detailed
files provide support for the amounts from the Interim Revenue Accounting
Controls System (IRACS). The files are also made available to GAO for sampling
and to validate the financial statements.
Unpaid Assessments
The objective of Unpaid Assessments is to continue
to provide the users, Chief Financial Officer (CFO), Research,
Compliance, and GAO, with required program changes for reporting, researching
and auditing of the financial statements for debit balance and frozen credit
modules. The near term objectives are to support:
Background of Study
The Police Service Commission is
the civilian oversight body established under the Nigerian Constitution for the
Nigeria Police Force. It has power to appoint, promote, discipline and dismiss
all officers of the Nigeria Police Force (NPF) except the Inspector-General of
Police (IGP).
The objectives of the Commission are to make the
relationship between the public and the police one of trust and confidence
instead of suspicion and indifference.
The Commission recognizes the public as essential to ensuring
an effective police. The Commission has a charter, which is addressed to the
Nigeria Police, civil servants, NGOs, Security Agencies and the general public.
Members of the public may challenge or commend the activities of the police
through the
Public Access Procedures/grievance redresses mechanism.
The Police Service Commission was established as an
executive body for the Federation of Nigeria under section 153 of the
Constitution of the Federal Republic of Nigeria 1999, and the Police Service
Commission (Establishment) Act 2001
The Chairman of the PSC says the FG is committed towards
improving the image of the NPF.
Chief Okeke who spoke in Abuja when he received in audience
Members of PPMU Unit said government has continued to do its best to give the
nation a disciplined Police Force.
STATEMENT OF PROBLEM
Owing to:
- The difficulties people face in keeping
information/data.
- Unwillingness attitude of some police staff when
dealing with data/information.
- Fragile nature of information/data.
- Error encountered in financial analysis.
- Mispresentation of financial data.
- Difficulties people encountered when searching for a
given information.
- Time wasted in searching for information on packed
files.
- Time wasted in sorting files.
- Important nature of data/information in the growth of
any organization.
The need arise for the development of finance management information system for a higher institution.
DESIGN AND IMPLEMENTATION OF FINANCE MANAGEMENT INFORMATION SYSTEM FOR A PUBLIC INSTITUTION CASE STUDY OF NIGERIA POLICE
