DESIGN AND IMPLEMENTATION OF FILE SHARING MANAGEMENT SYSTEM

ABSTRACT

The objective of this application will manage a file sharing site.  The Company can create a employee’s database, each one with his assigned folder.   Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself.  When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System.  The employee can also log into the system any time and lock for previously uploaded files.

Ever user normally thinks about how to store information on files for future usage. Sometimes he used to share his data to another person’s also that is called public data which can be shared with others.  But some data may be protective means private only for limited persons or single usage.  That’s why the company creates a database for employees to store their data in the form of files. This system can given permissions to the users to create a new file throw this application.  Then user can able to upload his own information in to that particular file.  Now he need to put folder sharing options whether the folder information public or private.

In the form of administration admin can upload information from his side.  Then admin will send the Notifications or emails to users for his newly uploaded information.   If the user wants that information then he had a facility to download the information and save into his personnel folder for further usage.   The admin information is completely public for all users.  The details of Uploading and downloading information are displayed to each and every user separately.  The maximum number of space a user can be used is 2 GB only.  Whenever user upload or down load the application can calculate the size of the file and adjust the maximum space of a user using.

1.1INTRODUCTION TO PROJECT

The Docket Chunk System is a web based project. The Main purpose of this application will manage a file sharing site.  The Company can create a employee’s database, each one with his assigned folder.   Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself.  When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System.  The employee can also log into the system any time and lock for previously uploaded files.

1.2ORGANIZATION PROFILE

Software Solutions is an IT solution provider for a dynamic environment where business and technology strategies converge.  Their approach focuses on new ways of business combining IT innovation and adoption while also leveraging an organization’s current IT assets.  Their work with large global corporations and new products or services and to implement prudent business and technology strategies in today’s environment.

Optimal Soft Solution’s RANGE OF EXPERTISE INCLUDES:

•Software Development Services

•Engineering Services

•Systems Integration

•Employee Relationship Management

•Product Development

•Electronic Commerce

•Consulting

•IT Outsourcing

We apply technology with innovation and responsibility to achieve two broad objectives:

•Effectively address the business issues our employees face today.

•Generate new opportunities that will help them stay ahead in the future.

1.3PURPOSE OF THE PROJECT

The project is fully integrated with Employee Relationship Management (CRM) solution and developed in a manner that is easily manageable, time saving and relieving one form manual. 

The purpose of this system will manage an file sharing site.  The Company can create a employee’s database, each one with his assigned folder.  Within this folder, the employee can upload its files or download the one already in the folder already uploaded by the company itself.  When the company uploads a file in a employee’s folder, the employee will receive an email alerting him of the new file and with a link to download it without logging in the File Sharing System.  The employee can also log into the system any time and lock for previously uploaded files.

1.4PROBLEM IN EXISTING SYSTEM

The existing system is semi-automated system.  Here in this system needs to save the information in the form of excel sheets or Disk Drives. There is no sharing is possible if the data is in the form Disk drives. This system gives us very less security for saving data; some data may be lost due to mismanagement. It’s a limited system and fewer users friendly. Searching of particular information is very critical it takes lot of time. The users cannot able to restrict the file sharing options.  The users only know his information only not others. It is very critical to share public information to all users.

1.5SOLUTION OF THESE PROBLES

The development of this new system contains the following activities, which try to automate the entire process keeping in the view of database integration approach. User Friendliness is provided in the application with various controls provided by system Rich User Interface. The system makes the overall project management much easier and flexible.  It can be accessed over the Intranet. Various classes have been used for file uploading and down loading. The user information files can be stored in centralized database which can be maintained by the system. This can give the good security for user information because data is not in client machine. Authentication is provided for this application only registered users can access. User can share is data to others, and also he can get data from others. There is no risk of data management at any level while the project development is under process. Report generation features is provided using Data reports to generate different kind of reports.