DESIGN AND IMPLEMENTATION OF ESTATE MANAGEMENT INFORMATION SYSTEM CASE STUDY OF ENUGU STATE HOUSING DEVELOPMENT CO-OPERATION

ABSTRACT

The work presents a design of a Estate management information system.  An Estate management information system is concerned with the computerization of environmental records appraisal Housing Department in order to achieve the aims and objectives of the organization.  The entrance of computer into the Estate management information system will help create and maintain efficient records.  This will also help to fish out “ghost workers”

The design was implemented to facilitate the Estate management Information system for administration.  It will be less time wasting and cheap to run.

It is expected that if full consent is given to this, it will enhance the Information of Estate management record of the administration.

ORGANIZATION OF WORK

          This project work is primarily designed to give an insight to Estate management information system.

          Chapter one talks about introduction to Estate management information system, study of problem and objectives as well as definition of the scope.

          Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.

          Chapter six document the project work, while chapter seven summaries,  conclusion and suggestions were made.

CHAPTER ONE

INTRODUCTION

Estate management information system (EMIS) refers to both the practice and the study of the activities people perform in order to acquire, organize, maintain, retrieve and use information items such as documents (paper-based and digital), web pages and email messages for everyday use to complete tasks (work-related and not) and fulfill a person’s various roles (as parent, employee, friend, member of community, etc.). One ideal of ESIM is that we always have the right information in the right place, in the right form, and of sufficient completeness and quality to meet our current need. Technologies and tools such as personal information managers help us spend less time with time-consuming and error-prone activities of EMIS (such as looking for information). We then have more time to make creative, intelligent use of the information at hand in order to get things done or, simply, to enjoy the information itself.

Interest in the study of EMIS has increased in recent years. One goal in the study of EMIS is to identify ways to introduce new tool support without inadvertently increasing the complexity of an Estate information management challenge. The study of EMIS means understanding better how people manage information across tools and over time. It is not enough simply to study, for example, e-mail use in isolation. A related point is that the value of a new tool must be assessed over time and in a broader context of a person’s various EMIS activities.

An Estate information management System (EMIS) is a type of application software that functions as a personal organizer. As an information management tool, a EMIS’s purpose is to facilitate the recording, tracking, and management of certain types of information. We offer a number of core services that can automatically be expected as part of our annual management fee but as a rule of thumb, all our services are bespoke to suit your requirements.

These services include the appointment of an experienced, dedicated Property Manager who will take specific responsibility for your property. Your Property Manager receives backup from our Property Maintenance Co-ordinator who is responsible for the day-to-day liaison with contractors.

We also offer a range of optional services tailored to the specifications of your property. Before you appoint us, your potential property manager would carry out an inspection of your property to give you a tailor-made fee proposal and discuss with you the necessity and benefits of these various options, and help you decide which, if any, to select. The costs for these options will be worked into our tailored annual service charge.

Our optional services include: –

• additional inspections of the property by your appointed Property Manager
• attendance and/or arrangement of AGM’s and meetings
• company secretarial duties
• the investment of reserve funds
• the employment and supervision of staff
• mediation in disputes
• lease, statutory requirements and compliance issues.
• Right To Manage consultancy and implementation services

Computer programmers have gone ahead to write a program to assist in the storage of information in an Estate management office in the state.

 STATEMENT OF PROBLEM

The main problem of this study was to examine and evaluate the physical, social and economic effect of land and property use activities in its present location in Enugu state and recommend solution to the problems identified, because there has been series of criticism against the manner by which land and property was allocated to people in the state

1. PURPOSE OF STUDY

The main purpose of this study is to put to an end the difficulties encountered during storage of estate management data/information. This is actualized by designing an estate management information system which is user friendly and interactive. By the time this software is designed and implemented, the difficulties encountered with manual method of keeping information will be eliminated.

1. SIGNIFICANCE OF STUDY

Huge of files kept in the offices will no longer be there again because information will be stored on the computer with the help of the estate management information system.