DESIGN AND IMPLEMENTATION OF COMPUTERIZED HOSTEL MONITORING SYSTEM CASE STUDY OF STUDENT AFFAIRS DEPT. IMT

ABSTRACT

In the higher institution, it is the duty of the management to provide the students with conducive environment for learning. In a country like Nigeria, the number of students in higher institutions is quite massive. In a situation like this, the management of the some of these higher institutions may be tempted to admit more students than can manage. This may put the welfare of the students of risk.

          Over the years, the students’ welfare/affairs departments of most schools in Nigeria have been conducting or carrying out their operations manually. It is my opinion that automating the system will make it possible for the management of higher institutions handle the welfare of the students efficiently, not minding their number. This will make it easier to tackle problems like security, students accommodation problems etc effectively. As a result of these, computerized hostel monitoring system is designed to assist in the hostel monitoring process.

ORGANIZATION OF WORK

          This project work is primarily designed to give an insight to Hostel monitoring system in IMT.

          Chapter one talks about introduction to Hostel monitoring system in IMT, study of problem and objectives as well as definition of the scope.

          Chapter two comprises the literature review. Chapter three gives the detailed information about the existing (old) system, while chapter four and five deals with the design and implantation of new system.

          Chapter six document the project work, while chapter seven summaries,  conclusion and suggestions were made.

TABLE OF CONTENTS

Title page                                                                                i

Certification                                                                                      ii

Dedication                                                                               iii

Acknowledgement                                                                             iv

Abstract                                                                                  v

Table of contents                                                                     vii

CHAPTER ONE

INTRODUCTION                                                                            1

1.1     Background of the study                                                         1       

1.2     State of the problem                                                      2

1.3     Purpose of the study                                                      3

1.4     Aims and objectives                                                       3

1.5     Scope of study                                                               5

1.6     Limitations of study                                                      5

1.7     Assumptions                                                                 6

1.8     Definition of terms                                                                  7

CHAPTER TWO

LITERATURE REVIEW                                                        8

CHAPTER THREE

• Description and analysis of existing system                            15
  • Fact finding method used                                                        17
  • Organization structure                                                   19
  • Objectives of Existing system                                        21
  • Input, Process and Output Analysis                              22
  • Information Flow Diagrams                                          26
  • Problems of the Existing System                                   27
  • Justification of the New System                                              28

CHAPTER FOUR

• Design of the New System                                             30
  • Input Specification and design                                                30
  • Output specification and design                                              32
  • File Design                                                                     34
  • Procedure chart                                                              36
  • System flow chart                                                                   38
  • System requirements                                                     40     

CHAPTER FIVE

• Implementation                                                              42
  • Program Design                                                             45
  • Program Flowchart                                                        48
  • Pseudo code                                                                            54
  • Source Program: Test Run                                             59

CHAPTER SIX  

Documentation                                                                        60

CHAPTER SEVEN

• Recommendation                                                           62
  • Conclusion                                                                     64

Bibliography                                                                  65

1.0    CHAPTER ONE

INTRODUCTION

Before the establishment of the institute of management and technology (IMT) Enugu, there existed a college of technology in 1967. Also in existence at then were the institute of administration and Cooperation College, unfortunately none of the institute was able to meet up to the standard of an average higher institution of learning. Of course, most of their courses were limited to civil servant. Not only that they cannot a ward certificate beyond ordinary national diploma (OND).

          On April 1972, merged the formal college of technology with the institute of administration. Nevertheless the two sister school could not meet up with the state administration set up. A provision council to determine and recommend to the government the appropriate structure of an autonomous institution that would produce high quality technologist and technician as professional and managerial manpower in certain subject areas that would rhyme with the state and national needs edict no 10, 1973 titled “the institute of management and technology edict” was promulgated. The edict became operation from 1^st July 1973 and thus gave same to    what is known as the institute of management and technology (IMT) Enugu.

          Presently, the school has over populated number of student. Unfortunately the school authority in the past year did not foresee the unprecedented swelling up to the student population which affects the infrastructural facilities meant only for few students.

          The student whose parents or guardian are residing outside Enugu state are exposed and forced to line in a non academic environment due to the situation of student hostel accommodation problem in institute of management and technology (IMT) Enugu.

 STATEMENT OF PROBLEM

Owing to:

The difficulties student affairs department faces in keeping hostel information/data.

Unwillingness attitude of some staff when allocating an hostel to the student.

Time wasted in searching for student’s hostel data/information on packed files.

Time wasted in sorting hostel files.

Important nature of data/information in the growth of any organization.

The need arise for the development of database application program that will be used in the student affair department IMT Enugu.