ABSTRACT
The work presents a design of a
computerized Educational Administration information system for post primary
school administration. A computerized Educational
Administration information system for post primary school administration is
concerned with the computerization of personnel records appraisal of in order
to achieve the aims and objectives of the organization. This accounts, when and who to promote and
retirement in due time.
The entrance of computer into
the Educational Administration information system for post primary school
administration will help create and maintain efficient records. This will also help to fish out “ghost
workers”
The design was implemented to facilitate the personnel Information
system for a post primary school administration. It will be less time wasting and cheap to
run.
It is expected that if full consent is given to this, it
will enhance the Information of personnel record for the post primary school administration.
This is done with the help of visual basic
programming language and Microsoft Database.
ORGANIZATION OF WORK
This project
work is primarily designed to give an insight to Educational Administration
information system.
Chapter one
talks about introduction to Educational Administration information system,
study of problem and objectives as well as definition of the scope.
Chapter two
comprises the literature review. Chapter three gives the detailed information
about the existing (old) system, while chapter four and five deals with the
design and implantation of new system.
Chapter six
document the project work, while chapter seven summaries, conclusion and suggestions were made.
TABLE OF CONTENTS
Title page i
Certification ii
Dedication iii
Acknowledgement iv
Abstract v
Table of contents vii
CHAPTER ONE
INTRODUCTION 1
1.1 Background
of the study 1
1.2 State
of the problem 2
1.3 Purpose
of the study 3
1.4 Aims
and objectives 3
1.5 Scope
of study 5
1.6 Limitations
of study 5
1.7 Assumptions 6
1.8 Definition
of terms 7
CHAPTER TWO
LITERATURE REVIEW 8
CHAPTER THREE
- Description and
analysis of existing system 15
- Fact finding
method used 17
- Organization
structure 19
- Objectives of
Existing system 21
- Input, Process
and Output Analysis 22
- Information
Flow Diagrams 26
- Problems of the
Existing System 27
- Justification
of the New System 28
CHAPTER FOUR
- Design of the
New System 30
- Input
Specification and design 30
- Output
specification and design 32
CHAPTER FIVE
- Implementation 42
- Source Program:
Test Run 59
CHAPTER SIX
Documentation 60
CHAPTER SEVEN
Bibliography 65
1.0 CHAPTER ONE
INTRODUCTION
The term information system (BCIS, IS) sometimes refers to a
system of persons, data records and activities that process the data and
information in an organization, and it includes the organization’s manual and
automated processes. Computer-based information systems are the field of study
for information technology, elements of which are sometimes called an information
system.
In organizational informatics an
information system is a system of communication between people. Information
systems are systems involved in the gathering, processing, distribution and use
of information and as such support human activity systems.
Successful operation of an
educational institution requires competent administrators. Education
administrators provide instructional leadership and manage the day-to-day
activities in schools, preschools, day care centers, and colleges and
universities. They also direct the educational programs of businesses,
correctional institutions, museums, and job training and community service
organizations. (College presidents and school superintendents are covered in
the Handbook statement on general managers and top executives.)
Education administrators set
educational standards and goals and establish the policies and procedures to
achieve them. They also supervise managers, support staff, teachers,
counselors, librarians, coaches, and other employees. They develop academic
programs, monitor students’ educational progress, train and motivate teachers
and other staff, manage career counseling and other student services,
administer recordkeeping, prepare budgets, and perform many other duties. They
also handle relations with parents, prospective and current students,
employers, and the community. In an organization such as a small day care
center, one administrator may handle all these functions. In universities or
large school systems, responsibilities are divided among many administrators,
each with a specific function.
Educational administrators who manage
elementary, middle, and secondary schools are called principals. They set the
academic tone and actively work with teachers to develop and maintain high
curriculum standards, develop mission statements, and set performance goals and
objectives. Principals confer with staff to advise, explain, or answer
procedural questions. They hire, evaluate, and help improve the skills of
teachers and other staff. They visit classrooms, observe teaching methods,
review instructional objectives, and examine learning materials. Principals
must use clear, objective guidelines for teacher appraisals, because pay often
is based on performance ratings.
STATEMENT OF PROBLEM
The statements of problems are:
- The difficulties people face in keeping information/data.
- Difficulties people encountered when searching for a given information.
- Time wasted in searching for information on packed files.
- Time wasted in sorting files.
- Important nature of data/information in the growth of any organization.
The need arise for the development of educational administration information system for post primary school management board.
- PURPOSE
OF STUDY
The main purpose of this study is to
put to an end the difficulties people encountered during storage of
data/information. This is actualized by designing educational administration
information system which is user friendly and interactive. By the time this
software is designed and implemented, the difficulties encountered with manual
method of keeping information will be eliminated.
DESIGN AND IMPLEMENTATION OF COMPUTERIZED EDUCATIONAL ADMINISTRATION INFORMATION SYSTEM CASE STUDY OF POST PRIMARY SCHOOL MANAGEMENT BOARD ENUGU
