ABSTRACT
The use of computer based system in
library is now common place in most developed part of the world. In the
institute of management and technology library Enugu, with a reference library,
there is much pressure on the workers in the reference section due to many user
needing to get information.
This research which deals mainly on
the reference section of library will see to the ways books are use for
reference, the processes involved, it will also see to the way of reducing the
pressure on the workers side by using a computer based reference and lending
system. This work describes the problem of manual system and describes the
design of the new system. It is implemented in visual Basic Environment. Its
application to library will not only revolutionized the library system but also
elevate the library to modern standard taking cognizance of merit and potential
of computers of our modern era.
ORGANIZATION OF WORK
This project work is organized in
seven chapters. The first chapter introduces the topic library classification
system and it 1st following by a review of related literature.
Chapter three deal with the
description of manual system and the analysis of the work. It went to discuss
the design of the new system, which encompasses both the design and
specification of input and output, file design and flow charts with the system
requirement. The implementation is discussed in chapter five together with the
program design showing pseudo-code test and source program. Documentation of
the program follow and the work is summarized in the conclusion giving
recommendations.
LIST OF FIGURE
FIGURE: 1.0.Introduction
1.8. Definition of term
2.0. Review of relevant
literature
3.0. Description and analysis
of the existing system
3.4. Process analysis
4.0. Design of the new system
4.4. Procedure chart
5.0. Implementation
6.1. Program documentation
7.2. Recommendation
7.3. Conclusion
TABLE OF CONTENTS
Dedication Page
———————————————————————————–i
Acknowledgement
———————————————————————————ii
Abstract———————————————————————————————-iii
Organization of work ——————————————————————————iv
List of figure —————————————————————————————–v
Table of contents
————————————————————————————vi
CHAPTER ONE
- INTRODUCTION
- Statement
of the problem
- Aim
and Objectives
- Purpose
of Study
- Significance
of the Study
- Scope/Delimitation
- Limitation/Constraints
- Assumption
of Study
- Definition
of Terms
CHAPTER TWO
2.0. REVIEWOF RELEVANT LITERATURE
CHAPTER THREE
3.0. DESCRIPTION AND ANALYSIS OF
THE EXISTING SYSTEM
3.1. Fact finding method/methodology
3.2. Organizational structure/organization
3.3. Objectives of the existing system
3.4. Input, process, and output Analysis
3.4.1. Input Analysis
3.4.2. Process Analysis
3.4.3. Output Analysis
3.5. Information flow diagram
3.6. Problem of the existing system
3.7. Justification for the new system
CHAPTER FOUR
4.0. DESIGN OF THE NEW SYSTEM
4.1. Design Standard
4.2. Output specification and design
4.3. Input specification and design
4.3.1. File design
4.4. Procedure chart
4.5. System Flowchart
4.6. System Requirement
4.6.1. Hardware Requirement
4.6.2. Software Requirement
4.6.3. Operational Requirement
4.6.4. Personnel Requirement
CHAPTER FIVE
5.0. IMPLEMENTATION
5.1. Design Standard
5.2. Program Design
5.2.1 Program flowchart
5.2.2. Pseudo-code
5.3. Coding
5.4. Test data /Test Run
5.5. User training- An overview
5.6. Cutover process
CHAPTER SIX
6.0. DOCUMENTATION
6.1. Program documentation
6.2. User documentation
CHAPTER SEVEN
7.0. RECOMMENDATIONS, SUMMARY AND
CONCLUSION
7.1. Recommendation
7.2. Summary
7.3. Conclusion
REFERENCE
BIBLIOGRAPHY
APPENDIX
SOURCENLISTING
LIST OF FIGURES
CHPTER ONE
INTRODUCTION
A library is a room or building
containing books that can be looted at. Or is a collection of books and other
material kept for reading, studying and consultation. It is basically a service
institution, a social engine propelling the wheels of knowledge, to read to
know and to obtain information. The library is a growing organization. This is
true for the fact that the materials in the library grow with information
explosion and awareness and clientele seeking them.
The IMT library divided into four major
classifications which include:
- Reference section
- Technical services
- Public services
- Collection department
REFERENCE
SECTION: A reference library is that which contain books to be consulted for
information there but not to be taken away. A reference library contains mainly
books that can be used to make reference. A reference book is one that is not
read through, but consulted for information. Example a dictionary or
encyclopedia books and materials provided here must of necessity be on hand for
consultation at any time, therefore they are not as a rule available for loan.
In reference section, if user comes
to make reference, the librarian on the duty will direct the person cannot find
it, the librarian will ask for the name of the book, the classification and
author, and will then check on the book catalogue. If the book is then found,
the user will then collect his information because the section away. The
section allows photocopy of the reference material to make and then they will
be registered and the user pays for the services. The payment per copy of the
photocopied material if five naira (N 5).
The subject for
the reference stock is languages
Medicine Atlases
The United
Kingdom Encyclopedia
Law Economic
Dictionary History
Education CBDD|DFID|COLLECTIONS
Applied science Generals
Publishers
Reference book Oversized books
Syllables Pure science
TECHNICAL
SERVICES: Cataloguing and classification these involve physical, description of
the materials and assigning of subject areas, from these activate the catalogue
and catalogue cards are generated and maintained.
PUBLICATION
SERVICES: This under takes the responsibility of the registration of reader
charging and discharging of materials (books) reserve and reference services.
COLLECTION
DEVELOPMENT: Ordering and purchase of materials.
A library is an
intermediate store of public available information between those who procedure
such information authors and publisher and those who need to use that type of
information.
Accordingly, it is true maximum that
- The more you read,
- the more you learn,
- the more you know,
These are however
realizable only if easy to needed information is available and efficient.
STATEMENT OF THE PROBLEM
In the reference section of a
library there is improper recordkeeping some of the information and the page
containing them are some time smuggle by are user without the knowledge of the
librarian. There is time wastage in searching for the books, which contain the
information needed. Due to many users making reference at the same time from
the same book, many users have to wait endlessly for their turn. Also there is improper
record of the number of material that was photocopied and due charge to placed
upon since the daily record in a register. There is also reluctance on the side
of the workers carryout his duty due to too much pressure on the work.
AIMS
AND OBJECTIVES
The aims and objectives of carrying
out this research work are:
1. To over come the problem of
improper record keeping.
2. To design a new system that will
contain less or no problem in the reference section.
3. To reduce time wasting, thereby
quickening the activities in the section.
PURPOSE OF STUDY
The purpose of this study is to
over come the problems of improper record keeping in the section to determine
the objectives, to overcome the pressure on the side of the staff to reduce if
not overcome the time spent in searching for right reference books needed by
the user.
SIGNIFICANCE OF THE STUDY
Computerized library classification
system software offers professional and efficient library management.
SCOPE
/DELIMITATION
This study generally talks about
computers in relation to the library classification system for readers.
The result of this study was suppose to include library classification regarding all the students in institute of management and technology management board Enugu, readers from various schools (higher institution) in Enugu Sate because of the great information required and the time involved the library classification system. This study will also facilitate for guide and accurate information analysis.
DESIGN AND IMPLEMENTATION OF COMPUTER LIBRARY CLASSIFICATION SYSTEM A CASE STUDY OF INSTITUTE OF MANAGEMENT AND TECHNOLOGY ENUGU
