AUTOMATED ONLINE CLEARANCE SYSTEM FOR GRADUATING STUDENTS

ABSTRACT

Automated online clearance system is a research work that will help build an effective information management for graduating students in higher institutions. It is aimed at developing a system for making fee and other forms of clearance after school. Due to the problems of the manual system which encompasses the loss of vital information, repeated clearance process, errors and late clearance computing. The new system will serve as a more reliable and effective means of undertaking students clearance, remove all forms of delay and stress and enable easy retrieval of students information in order to carryout departmental clearance. The project made use of data collected from the case study, materials and journals from various authors and software was developed to effectively achieve the aim of this project. In this project, the implementation is carried out with PHP, HTML, CSS and SQL to handle the database aspect.

CHAPTER ONE

1.0     Introduction

A clearance in schools is a certificate giving permission to disengage from an institution. Final year students who have satisfied the academic requirements to graduate must undergo a clearance process before they disengage from the University. The process of clearing involves the Student’s academic department, Faculty, Bursary, Students Affairs, Library, Hostel, Sport department, Health Centre and Registry (Exams and Records). A student is allowed to collect his/her graduation certificate only after he/she has been cleared for something to be done. As people of this generation become more dependent on the computer for accuracy, speed and safety, the need for an automated clearance system becomes more apparent. The skills needed to access and comprehend information and communication technology which has been an integral part of academic system since almost four decades is encouraged.

1. Theoretical Background

In schools, there is need for automated method of keeping data, more so a greater need for an automatic student clearance system. This would go a long way in alleviating the various problems and stress involved in the manual method of school student clearance in the institution.

Hence it became imperative for student clearance system to eliminate the shortcomings of the manual system in place.

These days every sector is known with the word-computer. We can find computers at everywhere around us. In fact modern world will be incomplete without computers and their applications. It’s almost impossible to even imagine the modern facilities without the use of computers. For many individuals computer means PC, on which they can see movies, play games, prepare office sheets and manage daily planners. But this is just a page of the book of computers.

On the other hand, computers are also used in conducting simple operations like billing, ticket transactions, record maintenance, security analysis etc. and even Personal Computers (PC) are also used to do home based general activities like office sheet maintenance, day planner, entertainment etc. So computers are involved in every sector of life with different forms and different applications.

In modern word everything around us like GPS, ATM machines, cell phones, petrol pumps, portable play stations and all other modern devices use computer controlling units to conduct their featured operations. It is necessary to implement this new mode of operation in the clearance department so that it enhances students’ records to be efficient and free from error. The whole entire clearance process will be forwarded, along with the required documents to the section of the clearance department for the evaluation, the lecturers and staff committee will have right to decide that which student to graduate.

1. Statement of the Problem

The process of clearing students after their graduation entails that the student is been cleared in various departments and information units among which are

• Departmental dues
• Library fines and overdue or list of library materials from the university
• Residence hall damage charges
• Security
• Bursary and all others

For a graduating student to carry out his/her clearance from all these departments, and the after the information is no more to be found is a waste of time and effort. Existing system also causes delay in clearing the student for youth service as well as collection of result. Hence, it becomes necessary for an automated clearance system to eradicate the bottle neck of the manual system in the institution.