AUTOMATED CLEARANCE SYSTEM FOR GRADUATING STUDENTS FROM CARITAS UNIVERSITY

ABSTRACT

Automated clearance system is a research work that will help build an effective information managementfor schools. It is aimed at developing a system for making fee clearance after school. Due to the problems of the manual system which encompasses the loss of vital information by rodents and pests, repeated clearance process and late result computing. The new system will serve as a more reliable and effective means of undertaking students clearance remove all forms of delay and stress and enable you understand the procedure involved as well as how to do your school and departmental clearance. The project made use of data collected from the case study, materials and journals from various authors and software was developed to effectively achieve the aim of this project. In this project, the implementation is carried out with Asp.net and MySQL to handle the database aspect.

CHAPTER ONE

1. INTRODUCTION

A clearance in schools is a certificate giving permission to disengage from an institution. Final year students who have satisfied the academic requirements to graduate must undergo a clearance process before they disengage from the University. The process of clearing involves the Student’s academic department, Faculty, Bursary, Students Affairs, Library, Hostel, Sport department, Health Centre and Registry (Exams and Records). A student is allowed to collect his/her graduation certificate only after he/she has been cleared for something to be done.

1. BACKGROUND OF THE STUDY

Caritas University, Amorji Nike Enugu is a private University approved by the federal Government of Nigeria on Dec/ 16/ 2004. It was officially opened on Jan 21, 2005 by the Federal minister for education, Prof. Fabian Osuji.. The school operates the faculty system and presently has four faculties; Engineering, Environmental sciences, Management and social sciences and natural science

    In Universities like Caritas, there is need for automating the method of data keeping, so a greater need for an automated online clearance system. This would go a long way in alleviating the various problems and stress involved in the manual method of clearance. Also, the issue of delay in youth service as a result of inability to complete the tedious manual processing of clearance will be curtailed.

1. STATEMENT OF THE PROBLEM

The process of clearing students after their graduation entails that the student is been cleared in various departments and information units among which are

• Departmental dues
• Library fines and over due or list of library materials from the university
• Residence hall damage charges
• Security
• Bursary and all others

For a graduating student to carry out his/her clearance from all these department, it is time wasting and stressful. It also causes delay in clearing the student for youth service as well as collection of result. Hence, it becomes necessary for an automated clearance system to eradicate the bottle neck of the manual system in place.

1.3     OBJECTIVES OF THE STUDY

The objective of this project includes:

• To effectively and efficiently process students clearance
• To ensure fast computing of students result
• To provide a reliable and transparent system devoid of personal inclinations and interest
• To provide borderless access
• To ensure prompt clearance
• To eliminate travelling and queuing up of students during clearance
• To serve as reference materials to other researchers.

1.4    SCOPE OF THE STUDY

This research work is limited to automated clearance system for graduating students from Caritas University. The software developed will be carried out using Asp.net and MYSQL as the database

1.5LIMITATIONS

Realizing the financial and time factor usually associated with students in project of this kind. There is no research carried out without difficulties. This work is not an exception, the following are the constraint.

Financial constraint: study of this kind is meant to be carried out in a wider field but due to lack of funds, some functions and programs could not be applied.

Time constraint: the time given for this study was short so much was not covered

Non availability of materials: during the course of this research there were some documents and materials that were not available which were classified as confidential

Exit constraint: due to the nature of the school as a private university, permission to go out was not always granted and it posed a big problem in achieving this goal.