AUTOMATED CLEARANCE SYSTEM FOR GRADUATING STUDENTS

AUTOMATED CLEARANCE SYSTEM FOR GRADUATING STUDENTS FROM CARITAS UNIVERSITY

CHAPTER ONE

• INTRODUCTION

A clearance in schools is a certificate giving permission to disengage from an institution. Final year students who have satisfied the academic requirements to graduate must undergo a clearance process before they disengage from the University. The process of clearing involves the Student’s academic department, Faculty, Bursary, Students Affairs, Library, Hostel, Sport department, Health Centre and Registry (Exams and Records). A student is allowed to collect his/her graduation certificate only after he/she has been cleared for something to be done.

• BACKGROUND OF THE STUDY

Caritas University, Amorji Nike Enugu is a private University approved by the federal Government of Nigeria on Dec/ 16/ 2004. It was officially opened on Jan 21, 2005 by the Federal minister for education, Prof. Fabian Osuji.. The school operates the faculty system and presently has four faculties; Engineering, Environmental sciences, Management and social sciences and natural science

In Universities like Caritas, there is need for automating the method of data keeping, so a greater need for an automated online clearance system. This would go a long way in alleviating the various problems and stress involved in the manual method of clearance. Also, the issue of delay in youth service as a result of inability to complete the tedious manual processing of clearance will be curtailed.

• STATEMENT OF THE PROBLEM

The process of clearing students after their graduation entails that the student is been cleared in various departments and information units among which are

• Departmental dues
• Library fines and over due or list of library materials from the university
• Residence hall damage charges
• Security
• Bursary and all others

For a graduating student to carry out his/her clearance from all these department, it is time wasting and stressful. It also causes delay in clearing the student for youth service as well as collection of result. Hence, it becomes necessary for an automated clearance system to eradicate the bottle neck of the manual system in place.

1.3     OBJECTIVES OF THE STUDY

The objective of this project includes: